Executive Assistant
Company: Penske
Location: Corona
Posted on: April 15, 2024
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Job Description:
Position Summary: Working in a high-volume environment, this
position will be responsible for direct support of Officer level
leadership. This role provides a broad range of strategic and
tactical support to internal and external customers. The successful
candidate will be exceptionally organized, possess a strong work
ethic, be highly collaborative, able to multi-task, and hold the
highest level of professionalism and discretion. Prior experience
supporting officer level leadership is required for this role.
Major Responsibilities: -Compile and monitor the daily schedules
and coordinate travel for all direct reports and other team
members; maintain calendar of events, project deadlines and
agendas. Review incoming -correspondence for important dates,
establish diary follow-up, compose response letters and assist with
emails, calls, and other correspondence. -Create and format ad hoc
and routine reports, presentations, spreadsheet projects, etc. as
requested. -Coordinate, support and provide assistance for all
aspects of the department administrative processes, including
meeting scheduling, incoming calls, associate requests, mail
distribution, attendance reports etc., as requested, ensuring
accurate and timely follow-up. -Ensure visitors are provided
appropriate directions, lodging, and travel options. -Directly
manage, or forward to the appropriate parties, the proper
resolution for customer service issues and complaints. -Process and
track invoices. Run invoice reports upon request. -Provide phone
coverage, taking messages, for department upon request. -Oversee,
develop and maintain needed administrative record keeping systems
and processes for the department. -Ensure monthly newsletter is
generated and sent out to area associates by the end of the first
week. -Create and manage monthly technical and leadership training
reports. Identify eligible associates for upcoming courses.
-Utilize AS400 system process reports. -Assist the recruiting team
with scheduling career fairs and other events. Manage referral
programs. -Other duties and responsibilities as assigned by
supervisor Qualifications: -Minimum high school diploma; some
college is helpful, as additional education provides broader
perspectives, and provides additional functional expertise that can
be applied on the job
Keywords: Penske, Coachella , Executive Assistant, Professions , Corona, California
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