the smart solution for Coachella jobs

Administrative Clerk

Company: NelsonJobs
Location: Irvine
Posted on: November 14, 2018

Job Description:

Irvine, CA

Under general direction, provide a wide variety of administrative support to include: Take incoming calls, forward messages, and screen calls for advisors. Answer general information, track phone and email inquiries regarding programs offered. Assist walk in clientele with general information. Assist students with obtaining petitions, forms, etc. Assist with student registration. Distribute relevant email and mail to staff. Maintain phone message system. Arrange and schedule monthly incoming student orientations. Maintain and order all supplies for the campus; Purge outdated memos and update message/bulletin boards as needed; manage key log. All reception duties included in managing the front office.

Receive/screen incoming calls and forward messages; maintain phone message system
Assist call-in and walk-in clientele and answer general information inquiries regarding programs offered and payment/Financial Aid information
Assist students with obtaining petitions and forms, and deliver forms from students to appropriate staff/faculty
Schedule and maintain appointments with all campus advisors; copy schedule and pull files for all advisors; reschedule appointments when needed
Track and respond to all phone/email inquiries regarding programs offered
Assist with student registration, including distribution to all advisors and financial aid specialists
Oversee all aspects of incoming and outgoing mail to include Fed Ex and UPS
Oversee maintenance and supply of photocopiers
Maintain phone system, to include resetting message inbox, password changes, and name change display
Update, post, manage all changes pertaining to schedule and campus signs; maintain and reproduce all flyers/schedules/other information
Maintain, reproduce and update all forms for campus; order Brandman envelopes and business cards when needed
Post and receipt all payments and forward to appropriate department; reconcile all batches as required
Prepare and deposit bank slips
Prepare for faculty orientation, information sessions, NSO and other orientations
Prepare new student packets; reproduce appropriate information needed for packets
Manage and update the faculty address/information list
Oversee all aspects of cancelled classes and student notification in conjunction with the faculty support person post notices and/or call students
Purge outdated memos and update message/bulletin board as needed
Prepare agenda and minutes for all meetings; email minutes to staff and faculty
Coordinate information session RSVP list with Inside Track; check if students have ID number, call students for reminder

Ability to formulate and communicate logical and sound conclusions and recommendations
Ability to carry out duties in a timely manner
Ability to prioritize duties when faced with interruptions, distractions and fluctuating workload
Excellent problem solving skills
Skills to perform arithmetic calculations such as addition, subtraction, multiplication, division and percentages
Computer skills in the use of word processing, internet, and electronic mail software
Ability to use standard office equipment including copier, fax and calculator
Ability to make travel and lodging arrangements
Ability to schedule and coordinate logistics for meetings, workshops and events
Organizational skills to maintain calendars and schedule appointments and meetings
Telephone skills to direct calls and take accurate messages
Demonstrated effective written and oral communications skills
Excellent interpersonal skills with a diverse group of individuals at all organizational levels, both inside and outside the University
Ability to use diplomacy and to maintain a high level of confidentiality
Ability to work effectively as part of a team
Writing skills to prepare clear and concise, grammatically correct business correspondences
Strong editing and proofreading skills
Ability to establish and maintain office files
Working knowledge of University policies and procedures that pertain to the duties of this position.

Desired Qualifications:
Substantial experience in an academic environment.
Knowledge of employee benefits (health and welfare).
Experience in conflict resolution and consensus building.
Knowledge of policies and procedures.

Knowledge and Education:
High school diploma required
Associate's degree preferred

About Nelson:
For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine.

Keywords: NelsonJobs, Coachella , Administrative Clerk, Administration, Clerical , Irvine, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Administration, Clerical Jobs

Receptionist - Block Advisors
Description: Receptionist- Block Advisors Block Advisors is seeking seasonal receptionists who will deliver an outstanding client experience by creating a warm and welcoming first and lasting impression with our clients. (more...)
Company: H&R BLOCK
Location: Irvine
Posted on: 12/13/2018

Data Entry
Description: Mommy Jobs Online is now recruiting Data Entry Specialists to work from home. Position Objective: You will need to be able to copy and paste various entries into a spreadsheet such as names, email addresses, (more...)
Company: Mike Roberts
Location: San Diego
Posted on: 12/12/2018

Are You Frustrated With Your Office Job?
Description: Start a new and exciting career today Become a Benefits Consultant with our 25 year old Company We have
Company: Career At Home
Location: Palm Springs
Posted on: 12/13/2018

Data Entry Representatives
Description: The data entry team will be taking member correspondence and making required updates to member demographic information such as updating names, addresses, spelling corrections, etc. within the clients (more...)
Company: Mommy Jobs On Line
Location: Coachella
Posted on: 12/12/2018

R0004472 - Administrative Support Clerk
Description: Description Section 1: Position Summary Supports all clerical functions typing, filing, faxing, copying, mass mailings, phone and mail to ensure that daily Benefit Trust Services Department Operations (more...)
Company: Ascensus
Location: San Diego
Posted on: 12/13/2018

Senior Administrative Assistant
Description: As a Senior Administrative Assistant on the Workers' Compensation Claim team, you will perform advanced administrative support with a focus on customer service. You will perform a variety of complex tasks (more...)
Company: ICW Group
Location: San Diego
Posted on: 12/13/2018

Office Manager III - Multi Office
Description: Office Manager III - Multi-Unit Are you hellip A driven retail manager with exceptional leadership skills and ability to manage multiple store locations Energized by the opportunity to solve problems, (more...)
Company: H&R BLOCK
Location: Riverside
Posted on: 12/12/2018

Data Entry Representatives
Description: This position is with Mommy Jobs Online, so please visit to apply and get registered on our site directly The data entry team will be taking member correspondence and making required (more...)
Company: Mommy Jobs Online
Location: San Bernardino
Posted on: 12/12/2018

Data Entry Specialist - (Telecommute)
Description: Mommy Jobs Online is now recruiting Data Entry Specialists to work remotely. This is a great opportunity for the right person to work part or full-time to earn income. If you have clerical or administrative (more...)
Company: Mommy Jobs Online
Location: Fontana
Posted on: 12/13/2018

Office Manager (Full-Time) - Fontana, CA - Reddaway
Description: COMPANY OVERVIEW Reddaway, founded in Oregon City, OR, has served the Pacific Northwest since 1919. Through our comprehensive western local service center network, we have built a long-standing tradition (more...)
Company: Reddaway
Location: Fontana
Posted on: 12/12/2018

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Coachella RSS job feeds