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Administrative Assistant, Contracts

Company: Ultimate
Location: Irvine
Posted on: November 14, 2018

Job Description:

A Global Leader in Medical Devices is looking for a full time temporary Administrative Assistant through to December 2018 paying $26-28/hr. The Administrative Assistant will help clean-up contracts and vendor-related documents and other light admin tasks.

  • Manage department schedules and calendar with attention to accuracy and detail;
  • Track and update monthly reports, ensure data accuracy; post announcements, enroll participants in various events/courses;
  • provide departmental budget support, track invoices, charge backs and payments; file contracts and vendor agreements.
  • Provide backup telephone support; screen concerns and matters to minimize interruption.
  • Present good customer service and excellent phone etiquette to heavy incoming call volume.
  • Professionally greet visitors, determine nature of business and announce visitors to appropriate personnel.
  • Monitor visitors' access and issue visitor badges.
  • Receive packages and keep package area in an organized manner.
  • Perform basic administrative tasks that may include meeting support, scheduling, mailing, printing, office supply ordering, filing and other tasks as needed. We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    Job Requirements
    Demonstrated high proficiency in and strong knowledge of Microsoft Office, Word and Excel
    Good communication and interpersonal relationship skills
    Strong attention to detail
    Experience with a contract or document management system
    Posted By: ctell@ultimatestaffing.com

    Keywords: Ultimate, Coachella , Administrative Assistant, Contracts, Administration, Clerical , Irvine, California

    Click here to apply!

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